KCC BV
Last updated: 29/05/2026
KCC BV respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and protect personal data when you visit www.kcc.be, contact us, subscribe to our newsletter, or communicate with us as a client, prospect, supplier, partner or business contact.
KCC BV acts as the data controller for the personal data described in this Privacy Policy.
This policy is prepared in accordance with the EU General Data Protection Regulation 2016/679, the Belgian data protection framework and applicable Belgian electronic communications rules.
KCC BV
Papestraat 1
8710 Wielsbeke
Belgium
VAT number: BE0461.156.608
Website: www.kcc.be
Email: info@kcc.be
We may collect and process the following data.
When you visit our website, we may collect technical information such as IP address, browser type, device type, operating system, pages visited, referral source, date and time of visit, and website interactions.
We use this data to operate, secure, analyse and improve the website.
Legal basis: legitimate interests and, where required, consent.
When you submit a contact form or send us an enquiry, we may collect your name, company, job title, email address, phone number, country, project information, message content and any other information you provide.
We use this data to respond to your enquiry, assess project opportunities, prepare proposals and manage business communication.
Legal basis: legitimate interests, pre-contractual steps and, where applicable, performance of a contract.
When you subscribe to our newsletter or interact with our marketing emails, we may process your name, email address, company, job title, subscription preferences, email opens, clicks and campaign engagement.
We use this data to send KCC updates, project news, insights, invitations and relevant business communications.
Legal basis: consent and, for relevant B2B communications, legitimate interests. You may unsubscribe at any time.
We may process business contact data in our CRM and marketing systems, including Salesforce Account Engagement. This may include name, company, role, business contact details, country, communication history, project interest, meeting notes and campaign engagement.
We use this data to manage client, prospect, partner and supplier relationships.
Legal basis: legitimate interests, pre-contractual steps and performance of a contract.
We may process personal data where necessary to comply with legal obligations, maintain business records, protect our rights, manage disputes or respond to lawful requests.
Legal basis: legal obligation and legitimate interests.
We use personal data to:
We do not sell personal data.
You can unsubscribe from marketing emails at any time by using the unsubscribe link in our emails or by contacting info@kcc.be.
After unsubscribing, we may keep limited information to ensure we respect your opt-out request.
For email marketing in Belgium, clear identification of the sender and an easy opt-out are important requirements. Consent is generally required for electronic direct marketing, with limited exceptions for existing or relevant business relationships.
Our website may use cookies and similar technologies.
Cookies are small files placed on your device. They help the website function, remember preferences, measure performance and understand visitor behaviour.
We may use:
Non-essential analytics, marketing and tracking cookies should only be used after consent where required by law.
KCC is preparing to implement a cookie banner and cookie consent system. Once implemented, visitors should be able to accept, reject or manage non-essential cookies.
A separate Cookie Policy should be published once the final cookie setup is confirmed. The competitor example also includes a cookie section, but for Belgium it is safer to use a dedicated Cookie Policy in addition to this Privacy Policy.
We may share personal data with trusted service providers who help us operate our business, including:
These providers may act as processors or, in some cases, independent controllers. We share personal data only where necessary for the purposes described in this policy.
KCC BV is based in Belgium. Some of our technology providers may process or store data outside Belgium or outside the European Economic Area.
Where personal data is transferred outside the EEA, we rely on appropriate safeguards under GDPR, such as European Commission adequacy decisions, Standard Contractual Clauses or other approved transfer mechanisms. The European Commission recognises these safeguards for international transfers under GDPR.
We keep personal data only for as long as necessary for the purpose for which it was collected, unless a longer period is required by law.
Indicative retention periods:
| Data type | Retention period |
|---|---|
| Website enquiries | up to 2 years after last interaction |
| Prospect and CRM data | up to 5 years after last meaningful business interaction |
| Client and project data | relationship duration plus up to 7 years |
| Newsletter data | until unsubscribe or withdrawal of consent |
| Marketing engagement data | up to 3 years after last interaction |
| Accounting, tax and legal records | as required by Belgian law, generally up to 7 years |
| Legal dispute data | as long as necessary to manage or defend the claim |
| Analytics data | according to analytics and cookie settings |
We may keep limited data longer where required to comply with law, respect opt-outs or protect legal rights.
Under GDPR, you may have the right to:
These rights may be subject to legal conditions and limitations.
To exercise your rights, contact us at:
We may need to verify your identity before responding.
If you believe we have not handled your personal data correctly, please contact us first at info@kcc.be.
You also have the right to lodge a complaint with the Belgian Data Protection Authority, which supervises data protection compliance in Belgium.
Belgian Data Protection Authority
Rue de la Presse 35 / Drukpersstraat 35
1000 Brussels
Belgium
Email: contact@apd-gba.be
Website: www.dataprotectionauthority.be
We apply reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
No website, email system or online service is completely secure. Please avoid sending unnecessary sensitive information through website forms or email.
Our website may contain links to third-party websites or social media platforms. We are not responsible for their privacy practices, content or security. Please review their privacy policies separately.
Our website and services are intended for professional and business audiences. We do not knowingly collect personal data from children through the website.
We may update this Privacy Policy from time to time. The latest version will be published on this page with a revised “Last updated” date.
For questions about this Privacy Policy or the way we process personal data, contact:
KCC BV
Papestraat 1
8710 Wielsbeke
Belgium
Email: info@kcc.be
Website: www.kcc.be
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